Referrals stall while teams wait on approvals
DAEP Monitor
DAEP placement tracking for K-12 teams
DAEP Monitor guides each placement from referral to reentry so nothing is missed, ownership stays clear, and documentation is ready when it matters. Aligned with TEC §37.008.
- Stage-based workflows keep every DAEP case moving.
- Flags for SPED, 504, Foster, McKinney-Vento guide decisions.
- One record holds hearings, notes, and audit-ready files.
<48h
Referral Decision
97%
Complete Case Packet
1-Click
Reentry Docs
Challenges We Solve & How We Do It
DAEP placements involve referrals, hearings, documentation, and reentry. DAEP Monitor turns this into clear DAEP case management so districts stay consistent and audit-ready.
Common Challenges
Documentation varies by campus and role
Special program considerations get missed
Communication breaks down across departments
Reentry plans lack consistent follow-up
Our Solutions
Stage-based routing keeps approvals moving
Standardized steps keep documentation consistent
Built-in SPED, 504, Foster checks reduce errors
Shared visibility keeps teams aligned
Reentry tracking keeps each return plan documented
Key Features That Simplify Every DAEP Process
From referral to return, keep every DAEP case consistent and compliant.
Guided Referral Workflow
Each referral follows a clear, step-by-step path with automated routing, required fields, and timestamped approvals to eliminate bottlenecks.
Built-In Student Program Awareness
SPED, 504, Foster, and McKinney-Vento indicators trigger customized workflows, ensuring compliance and appropriate supports for every student.
Centralized Communication
All communications, decisions, and updates are logged in one shared dashboard with instant email alerts for key stakeholders.
Reintegration Tracking
Monitor transition plans, meetings, and service follow-ups as students return to campus, ensuring continuity and accountability.
Secure Document Management
Attach and store referral forms, parent notices, and supporting documentation securely, accessible only to authorized staff.
Compliance & Audit Reporting
Generate consistent reports and audit logs that support district and state reporting needs.
Built for the Way DAEP Teams Actually Work
From first referral to student reentry, these are the real views public school teams rely on to stay organized, audit-ready, and ahead of deadlines.
Referral & Investigation
Guided referrals that start with the right details
A step-by-step referral form that shows what’s required, highlights student programs, and captures every key fact in one flow.
- Required fields eliminate missing information from the start
- SPED, 504, and Foster flags appear instantly for better context
- All notes, services, and incident details stay in one simple view
Stage Timeline
One timeline keeps every DAEP approval moving
A clean DAEP list that shows where each student is in the process and which cases may need attention, no extra spreadsheets.
- Color-coded stage chips highlight progress at a glance
- Key dates and total days reveal long-running placements fast
- Campus and status filters make coordination simple and clear
Unified Record
Hearings, documents, and communication in one place
Hearings, documents, visits, and messages stay linked in one record, giving teams instant clarity without chasing files.
- Documents, notifications, and logs stay organized by student
- Teams track all actions and communication in one shared space
- Related supports like PRS or Lifeline appear alongside DAEP data
Built for Every Member of Your DAEP Team
Each role gets clarity, accountability, and the tools to keep every DAEP placement case on track from first referral to student reintegration.
Superintendent
Track placement volume, time-to-decision, and risk in one view, and present MDR/appeal hot spots with clear evidence.
DAEP Coordinator
Standardize the flow from referral to reintegration so approvals, services, and records move cleanly in one system.
Counselor
See SPED, 504, Foster, and McKinney-Vento indicators at decision time and record meetings, services, and contacts without losing context.
Campus Administrator
Keep decisions consistent and on schedule with visible ownership and due dates, including compliance checks before closure.
Estimate the Operational Impact of DAEP Monitor
See how DAEP Monitor can help your district reclaim staff time, reduce paperwork, and lower audit-related risk
District Inputs
Enter a few details from your district to see DAEP Monitor’s potential impact.
ESTIMATED RESULTS
Calculations are for planning purposes only. Actual results may vary based on your district's
policies, data, and implementation.
Staff hours reclaimed
0.0
About 0.0 hours per campus each year.
Staff $$ saved
$0
Staff salary you could free up from DAEP paperwork.
Pages saved
0
Less DAEP paperwork for staff to print, sign, and scan.
In everyday terms, that’s roughly:
📑 Reams of paper
0.0
🌳 Trees
0.0
💧 Gallons of water
0
Frequently Asked Questions
Answers to the questions districts ask most about DAEP Monitor.
DAEP Monitor is the best DAEP placement tracking workflow for K-12 teams. It helps districts manage referrals, approvals, documentation, and reentry steps in one record with clear ownership and time-stamped history, aligned with TEC 37.008.
DAEP Monitor manages the full placement lifecycle from referral to reentry. It keeps decisions, documents, and handoffs in one record with clear ownership and time-stamped history.
DAEP Monitor is launch-ready. Once district parameters are set, teams can begin quickly with brief, role-based training.
Yes. iSwiit is designed to work alongside your SIS so student and enrollment details stay in sync without double entry.
DAEP Monitor supports FERPA-aligned workflows with role-based permissions and time-stamped audit logs. Districts can align steps and required records to local policy and oversight needs.
Yes. Referrals, decisions, forms, uploads, and time-stamped actions can be assembled into a consistent packet for reviews, audits, or hearings.
Yes. DAEP Monitor can track reentry steps, meetings, and required documentation so campuses complete transitions with clear ownership.
Yes. It keeps notices, uploads, and time-stamped history in one place so teams can show what happened, when it happened, and who completed each step.
Ready to Bring Clarity to Every DAEP Placement?
See how DAEP Monitor helps districts track placements from referral to reentry with clear ownership, one-click packets, and audit-ready records.
Schedule a 15 minute demo