Structured Referrals, Seamless Transitions.

DAEP Monitor is a comprehensive referral and tracking system designed to manage the placement and reintegration of students into District Alternative Education Programs (DAEP). The system streamlines the entire referral process, ensuring that every step—from initial referral to reintegration into the home campus—is tracked, documented, and accessible to the right personnel.

By automating approvals, notifications, and progress tracking, DAEP Monitor helps school districts maintain compliance, improve communication, and ensure smooth transitions for students requiring alternative education placement.

Key Features

Structured Referral & Placement Workflow

• Allows campus staff to initiate student referrals for DAEP placement with all necessary documentation.
• Supports a six-stage referral process, ensuring a clear, step-by-step workflow from:
• Referral Initiation – Campus staff submit a referral with details on the reason for placement.
• Review & Approval – DAEP directors and administrators review and approve the referral.
• DAEP Placement – Student placement is confirmed, and all necessary parties are notified.
• Ongoing Monitoring – School counselors and administrators track student progress and maintain parent communication.
• Reintegration Planning – DAEP staff prepare the student for reintegration into the home campus.
• Reintegration & Case Closure – The student transitions back, and records are securely stored.

Automated Notifications & Multi-User Access

• Once a referral is submitted, the system automatically notifies all relevant parties, including:
• DAEP administrators
• Campus leadership
• Counselors
• District officials
• As the student progresses through each referral stage, the system opens the next step for the appropriate staff to take action.
• Ensures that only authorized personnel can access specific steps, maintaining confidentiality and compliance.

Document Management & Compliance Tracking

• Enables secure document uploads, allowing staff to attach required paperwork, behavioral reports, parent communication logs, and intervention plans.
• Keeps an audit-ready record of all actions, approvals, and communications.
• Ensures compliance with district policies and state regulations for alternative education placements.

Integration with SIS

• Checks the Student Information System (SIS) for any withdrawals, schedule changes, or student status updates.
• Ensures that all referrals remain active and accurate based on student enrollment status.
• Prevents errors by auto-updating case statuses when a student’s enrollment status changes.

Counselor & Admin Visit Logs

• Allows counselors and administrators to log visit hours when checking in on DAEP students.
• Provides a detailed history of student interactions, support efforts, and intervention plans.
• Helps districts analyze engagement efforts and ensure that students receive the necessary support.

Parent Communication & Engagement Tracking

• Staff can log all parent communications, ensuring a complete record of outreach efforts.
• Tracks phone calls, emails, meetings, and letters sent regarding the student’s placement and progress.
• Improves transparency and accountability in communication between the school, parents, and DAEP staff.

Comprehensive Reporting & Data Export

• Administrators can download detailed Excel reports with:
• Referral status and placement history
• Documents and communication logs
• Student attendance and progress tracking
• Visit logs from counselors and administrators
• Helps districts monitor DAEP trends, identify areas for improvement, and streamline compliance reporting.